Gmp Visitors and Contractors Policy Must Read
#one 
zakholy
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Posted 10 August 2011 - 03:21 PM
Hi all
Nosotros are using the (Visitor or Contractor GMP understanding) to sign in and return to us, my question is we take some visitors or contractors are coming every calendar week or every calendar month should they sign the GMP understanding each time they are here or since they are here every month they need to sign only one time.
Thanks all.
#2
Bawdy
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Posted x August 2011 - 09:47 PM
Hi Zakholy,
At my piece of work we but get the contractor to sign the GMP understanding one time, at the first visit.To get them to exercise it every visit is also onerous, and also difficult to administer, particulalry if they are just there for a quick visit, (i.e the pest controller to replace a gas cannister).
We go on this on file should any auditor or other wish to verify that the contractor has been suitably trained. Nosotros then refresh the preparation/agreement every 1- 2 years or and then to ensure that they are yet upwardly to date with our requirements or whenever there has been a pregnant change to our procedure that may bear on upon how they practise their roles on site.
If the contractor needs to go inside whatever of the production or food/packaging storage areas then inquire that they sign in on your visitors log, this style you tin track who has come up onto site. This should exist spelt out to them in your GMP understanding anyway.
promise that helps.
Paul.
#3
Charles.C
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Posted 11 August 2011 - 05:05 AM
Dear Bawdy,
Welcome to the forum ! 
Seems to me that you hv implicitly decided that the (safety) hazard of allowing arbitrary people to roam around year production area is either the responsibility of the contractor or but not significant. I disagree, and I suspect yr insurance company might also. 
IMEX, many companies define/include the basic condom expectations of visitors within an obligatory visitor'due south (signed) document itself, including health declarations.
Rgds / Charles.C
Kind Regards,
Charles.C
#four
D-D
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Posted 11 Baronial 2011 - 07:13 AM
I enquire that visitors/contractors agree and sign the company rules each time they come in but for regular ones (east.g. pest control, some drivers) I send them our security and hygiene procedures and take them read through them and sign a training record. I too ask that the hosts of visitors/contractors consider this equally a need on a case past case basis.
#5
Dr Ajay Shah
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Posted 11 August 2011 - 01:xiv PM
I would recommend having the Visitor / Contractor Policy placed at the reception area almost the visitor / contractor signing in book, and all visitors must read and attach to the rules posted. This should see all your requirements including Products and Public Liability Insurance.
Edited past Dr Ajay Shah, 11 August 2011 - 01:sixteen PM.
Dr Ajay Shah.,
BSc (Hons), MSc, PhD, PGCE(Iron)
Manager & Primary Consultant
AAS Food Technology Pty Ltd
www.aasfood.com
#6
Jens Therkelsen
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Posted 12 August 2011 - 10:01 AM
I remember the question is quite complex. Because first of all you need to address the question "who shall have access to the product areas". When this question has been analysed you lot demand to risk asses….
In my opinion is it not enough simply to have a formal statement that visitors and contractors must read and sign. You need to exist absolutely sure that they know and understand what they must comply with. How do yous do this? By training the guests orally in yous demands. It is quiet like shooting fish in a barrel with a regular visitor ( any illnesses, don't touch products and so on) information technology is much more difficult with contactors considering they often come in shut contact with the production equipment and your products. These contractors are often very skilled technicians that knows a lot about a sure auto but nothing most food rubber. Yous therefore need to ensure that they know your demands regarding things (besides hygiene) like glass/hard plastic policy, NSF approve oils and and then on.
I know this work is tedious just we train our staff in these topics so why non the contractors? Certainly contractors that visit your premises frequently must be trained in your demands – and updated at the aforementioned interval equally your own staff.
Regards
Jens
#7
Bawdy
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Posted sixteen August 2011 - eleven:21 PM
Hi Charles,
Cheers for the welcome. I tin run across why, upon re-reading my answer why you lot would think we permit contractors just wander around on site. I tin can assure this is non easy to practise here. We have security gates to get onto the holding which require wipe cards to access, then visitor/contracters must fizz the reception desk-bound to be allowed admission, similarly to get into the factory itself, yous need a swipe card. We also take security cameras through out so we can run into who is in the constitute at whatever one fourth dimension.
To gain admission to the mill, the visitor must sign on in the visitors book, so the company rep will meet them, and show them to the work area. The company rep has the correct of access via the swipe menu and it is part of their responsibilty to ensure the contractor is compliant with the GMP. The GMP given to contracters is a little more comprehensive than just a elementary do not sneeze onthe products etc. A list of canonical contractors is kept at the reception desk so that the company rep can check that the visitor has been given the GMP drill, if not then they tin can run through it before they let them into the site.
The original question though was effectually the requirement to get the contractor to sign the GMP form at every visit, how you deal with or control the contractor once on site is a different matter, and should be based upon the role they are required to exercise, and the hazard information technology poses. The metal detector repair guy needs a more tighter direction than the mechanic who is repairing the broken tractor out in the field. One time trained/inducted, i do non see the need to re-induct at every visit. They should exist refreshed aspart of the ongoing training program of course.
Paul.
#8
Charles.C
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Posted 17 August 2011 - 06:18 AM
Honey Bawdy,
Thks for the clarification. In truth, the basic theory is unproblematic, the implementation can exist a perpetual headache depending on the manufacturing plant layout, frequency of repairs, nonchalance etc.
One (obvious) comment - it is difficult to pre-approve someone's wellness status, (albeit that the typical questions tend to guarantee an equivalent response).
A lot of companies minimise the take chances for "pure" visitors via isolated "observation" windows of course which conveniently ensures security as a bonus.
Bosses' mates tin be another pain-in-the etc, as well demonstrated in many previous threads hither.
Rgds / Charles.C
Kind Regards,
Charles.C
Source: https://www.ifsqn.com/forum/index.php/topic/16959-visitor-and-contractor-gmp-agreement/
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